Privacy Policy

Workflo Solutions- Supply and Maintenance of Multifunctional Devices (MFD), IT Services, & Telecoms

This notice explains what information the company needs in order to process requests for the supply and maintenance of MFD equipment, IT Services, & Telecoms

Who is responsible for your information?

All personal information is held and processed by Workflo Solutions in accordance with data protection law.

What Information do we need?

Workflo will collect the following personal information about you and your organisation:

Company Name
Company Address
Signatory and/or Contact Person
Signatory’s driver’s license (as required by leasing partner)
Contact Person’s telephone number & email address
Current MFD Suppliers Details
Company Bank Details
Why do we need your information?

This information is required by Workflo Solutions in order to process your request to supply and maintain MFD equipment, IT & Telecoms services supplied to you.

We will use this information to send your payment invoices and contact you with queries or information required for your MFD equipment, IT & Telecoms Services.

Who we will share your information with?

Your information is shared with our finance partners:

Grenke Leasing Ltd

BNP Paribas Leasing Solutions

De Lage Landen Leasing Ltd

How long do we keep your records?

Workflo Solutions will only keep your information for as long as necessary. We keep a record of your information for no longer than current year plus 7 and it will then be securely destroyed.

Your rights

You have a number of rights under data protection law, including the right to request your information and to request that the information be amended or, in some circumstances, erased if incorrect.

To request your records, you will need to put your request in writing and provide proof of identification to Kirsty Cole, Finance Manager, Workflo Solutions, Houston Industrial Estate, Livingston, West Lothian, EH54 5FD

Email –

You also have a right to make a complaint about our handling of your personal information to the Information Commissioner’s Office.

Further information

If you have any questions or concerns about how your information is used, please contact Kirsty Cole, Finance Manager, Workflo Solutions, 15 Shairps Business Park, Livingston, West Lothian, EH54 5FD

More information about data protection and how it applies to you, including how to make a complaint, is available from the Information Commissioner’s Office