Managed Print Services

What is a managed print service?

Managed Print Services definition:

The managed print services definition is broad, but the result is simple: gaining visibility and control of your printing, which helps you save money and boost productivity.

Managed print also helps you improve environmental sustainability and document security.
By “printing,” we mean the total cost of managing and optimising your printers, their output, and the people and processes that support these devices.

How will I save money with a Managed Print Service?

In simple terms a Managed Print Service will save money by helping a business to achieve the following:

Printing less:

  • A reduction in the cost associated to toner & consumables
  • Less paper used

Purchasing less:

  • A reduction in print hardware numbers.
  • Less ink and paper purchased

Being more efficient:

  • Saving employees time
  • Streamlining processes and driving automation

Who is responsible for the Managed Print Service?

A core benefit of a managed print service is that your chosen vendor will provide a turnkey solution facilitating all servicing, meter management, toner & consumable supply. At Workflo Solutions we automate much of the above to make life easy for everyone.

What are the steps of a Managed Print Service?

  1. Analysing print requirements:

This analysis will consider all aspects of your company’s requirements. This includes scanning, printing and copying. It will include an audit of your network traffic, providing information such as who printed, what they printed and how much it cost. This can help you understand what each department is producing, whether you have unnecessary or overworked devices. Such information may enable you to consolidate devices and cut down on the associated purchase or lease costs. It will also review the company’s processes to understand what is printed and whether it requires printing.

  1. Reducing or removing ‘local’ desktop printers

One of the first things to be assessed is the need and use of local or desktop print devices as they are typically more inefficient and costly than multi functional devices (MFDs).

These printers normally only service one individual user because they are rarely networked, which makes them inefficient in most business environments. They also often require unique ink toner cartridges that are usually more costly and can cause purchasing and inventory challenges.

  1. Consolidate MFD’s.

As well as removing small desktop devices a print analysis can also highlight where your business might have too many multifunctional devices and if they can be consolidated into less devices. For example, perhaps a department does not print enough to justify its own printer meaning it can be shared with another department leaving fewer print devices to purchase and maintain.

  1. No more Bill shock

Managed Print Services enable you to consolidate your costs and suppliers, giving you a more predictable monthly spend. By entering into a contract with a provider you will have a steady flow of toner based on usage and will not experience bill shock each month.

  1. Print Less = Spend Less

The Less you print, the less you spend, its that simple. Functions such as double-sided printing can also help you save on paper. Our customers receive a “best price guarantee” through to the strong partnerships we have with leading brands.


For more information about Managed print services please get in touch with our friendly and knowledgeable team. We have offices in Livingston, Glasgow and Aberdeen but customers across the UK. Call us on 01506 44 11 88 or email us



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